In the New messages and Replies/forwards drop downs, select which signature you want to use when sending a new message and when replying to a message or forwarding one.
When you’re happy with your signature, go to the Choose default signature In the E-mail account drop down list, select the email account you want to use this signature for. You can also access email signature templates from Microsoft to help you style yours. This is also a handy way of sharing the layout of the signature with others. If you prefer, you can set up the signature in Word (which means you can also use tables, bullets and borders) then copy and paste it into the Edit signature box. There are various formatting options and the ability to add images, business cards and hyperlinks. Go into the section titled Edit signature and type in the signature you want to use. Under the Select signature to edit section click on the New A pop up box will appear type a name for your new signature into the box and click on OK. Find the Message menu and click on the Signature. Open a new email in your Microsoft Outlook application. How to set up client-side signatures in Microsoft Outlook On a desktop For larger organisations it would quickly become unwieldy. 
This could be a useful option if you are a very small business with just a few people and devices. Setting up client-side signatures means that each individual needs to manually add the signature to their Outlook application, on each device they use. The following instructions are based on Outlook 365, but the steps are the same, or very similar, in older versions of Outlook. There are two ways of setting up automated signatures in Outlook:
Setting up automatic email signatures saves time and creates a consistent ‘on brand’ message to go out with each communication.
And, of course, it tells the reader who you are!. It’s an opportunity to reinforce your brand and promote your marketing messages. It contains important contact information your reader might need (such as your phone number). Having a smart, customised, consistent signature at the bottom of your emails is very beneficial: 
Learn: How to add automatic signatures onto Microsoft Outlook emails
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